Accounts Receivable Specialist

Kforce is seeking an Accounts Receivable Specialist in Saint Louis, MO. This role involves managing daily invoicing, credit entry, and account maintenance. The specialist will accurately post cash receipts, resolve unapplied cash, and communicate with customers regarding balances and inquiries. Key responsibilities include reconciling customer accounts, maintaining information in the accounting system, and supporting administrative functions. The position requires strong attention to detail, efficiency, and collaborative work within the team.

Must Have

• Post daily cash receipts, credit card transactions, and electronic payments
• Review and resolve unapplied cash
• Communicate with customers regarding outstanding balances and billing inquiries
• Monitor accounts receivable inbox for timely responses
• Reconcile customer accounts and research variances
• Maintain and update customer account information
• High School diploma or equivalent
• 1-3 years of experience in accounts receivable, billing, cash applications, or general accounting support
• Experience with an accounting or ERP system
• Proficiency in Microsoft Excel and Outlook
• Strong attention to detail and accuracy
• Strong communication and organizational skills

Good to Have

• Associate's degree in Accounting, Finance, or a related field
• Prior experience in a high-volume transactional environment
• Proactive in identifying issues and escalating when needed
• Reliability and professionalism

Perks & Benefits

• Medical/dental/vision insurance
• HSA
• FSA
• 401(k)
• Life, disability & ADD insurance
• Paid time off (for salaried personnel)
• Paid sick leave (for hourly employees on Service Contract Act project)

Description

Kforce has a client that is seeking an Accounts Receivable Specialist in Saint Louis, MO.

Summary: The Accounts Receivable Specialist will be responsible for managing daily invoicing, credit entry, and account maintenance activities. This position requires accuracy, efficiency, and the ability to work both independently and collaboratively with other team members. The ideal candidate will have strong attention to detail, a proactive approach to tasks, and the ability to seek clarification and direction while working closely with the team.

Duties:

• Post daily cash receipts, credit card transactions, and electronic payments accurately to customer accounts
• Review and resolve unapplied cash to ensure all payments are properly matched to open invoices
• Communicate with customers regarding outstanding balances, billing inquiries, and payment discrepancies
• Monitor the accounts receivable inbox, ensuring timely responses to customer inquiries and proper routing of information
• Reconcile customer accounts to research variances to ensure proper application of payments and proactively follow up on overdue accounts
• Maintain and update customer account information within the accounting system
• Support additional accounting and administrative functions as needed

Requirements

• High School diploma or equivalent required; Associate's degree in Accounting, Finance, or a related field preferred
• 1-3 years of experience in accounts receivable, billing, cash applications, or general accounting support
• Experience working with an accounting or ERP system
• Prior experience in a high-volume transactional environment is a plus

Technical Skills:

• Proficiency in Microsoft Excel and Outlook (ability to work with spreadsheets, filters, basic formulas, and manage inbox communications)
• Familiarity with applying cash receipts, reconciling customer accounts, and researching variances
• Ability to navigate accounting software to update customer records, review invoices, and apply payments accurately

Soft Skills & Competencies:

• Strong attention to detail and accuracy in data entry and transactions
• Ability to ask questions, seek clarification, and follow established processes
• Strong communication skills for interacting with customers and internal teams
• Organizational skills to manage multiple tasks, prioritize workload, and meet deadlines
• Customer service mindset when handling inquiries and payment issues
• Ability to work both independently and collaboratively with guidance from team members

Other Helpful Attributes:

• Comfort working in a structured environment with established procedures
• Proactive in identifying issues (e.g., unapplied cash, discrepancies) and escalating when needed
• Reliability and professionalism, especially when managing sensitive financial information